37th Hawaii Dermatology SeminarTM
Exhibitors/Industry contact DEVIN GREGORIE email@example.com P(516) 381-8613 for registration instructions
INVITATION TO EXHIBIT
Global Academy for Medical Education invites you to participate in the Exhibit Program of the 37th Hawaii Dermatology Seminar, which offers exhibiting companies the opportunity to display their products and services to a gathering of dermatologists, dermatology residents, dermatology nurse practitioners, nurses, physician assistants and other physicians and healthcare providers who treat diseases of the skin and perform procedures in medical and aesthetic dermatology.
In order to be considered for first assignment of space, applications must be returned by January 2, 2013. Notification of acceptance and space assignment will be emailed. No requests for exhibit space will be accepted or confirmed by telephone.
Saturday February 9, 2013 - 3:00PM-6:00PM
Sunday, February 10, 2013- 6:00AM-12:00PM Monday, February 11, 2013- 6:00AM-12:00PM Tuesday, February 12, 2013- 6:00AM-12:00PM Wednesday, February 13, 2012- 6:00AM-12:00PM Thursday, February 14, 2013- 6:00AM-12:00PM Friday, February 15, 2013- 6:00AM-10-00PM
Friday, February 15, 2013- 10:00PM-1:00PM
Exhibit items, advertising literature or pamphlets that are distributed may contain only recognized indications and claims. Advertising in any media to the effect that particular products or services have been exhibited at the 36th Hawaii Dermatology Seminar or which could be construed as endorsement is prohibited. The use of the GLOBAL ACADEMY FOR MEDICAL EDUCATION OR SKIN DISEASE EDUCATION FOUNDATION seal of approval, trademarks or other similar property rights may not be used in connection with any product or advertising materials displayed or disseminated at the 36th Hawaii Dermatology Seminar.
The first assignments of space will be made to the Educational Grant Supporters who have contracted separately and independently of their grant for booth space, followed by a first-come, first-served basis and only as long as space remains available.
It is the responsibility of each exhibitor to maintain such insurance against injury to person or damage or loss of property in such amounts as the exhibitor deems adequate. Insurance protection will not be afforded to the exhibitor either by the meeting organizers or The Grand Wailea Hotel.
INTERPRETATION AND APPLICATION OF RULES & REGULATIONS
All matters in question not specifically covered by these rules and regulations are subject to the decision of the meeting organizers.
Sufficient lighting is provided for adequate illumination in the exhibit area, but no individual electrical outlets are provided in the booth space. The appropriate electrical contractor must supply all electrical work to ensure that it will meet the safety requirements and fire regulations of The Grand Wailea Hotel. All draping or display materials of cloth must be fireproof. Under no conditions will combustible oils or gases be permitted in the exhibit area.
BOOTH ACTIVITIES / DEMONSTRATIONS / AV
The exhibitor is permitted to demonstrate the firm's equipment and to make informal presentations regarding the product line or service in the booth. However, other attention getting devices in the form of entertainment or demonstrations of non-product items or services must be approved by the Global Academy for Medical Education/Skin Disease Education Foundation organizers in writing. Only such activities, which, in their discretion are in keeping with the professional deportment of technical exhibits program, will be permitted. All demonstrations shall be confined to the space allocated to each exhibitor. The use of other than closed-sound systems will be permitted only with prior written approval. Any exhibit may be closed if deemed to have an excessive noise level.
CATEGORIES OF EXHIBITS
The exhibit program is designed to provide dermatologists with first-hand information about products and services specific to the area of aesthetic medicine including dermatology and dermatologic surgery, plastic surgery, facial plastic surgery, and oculoplastic surgery and to serve as a forum for updating the physician’s knowledge of current technological advances in the field of aesthetic medicine. The exhibit program is an integral part of the overall education program for the Summit Applications for exhibit space will be considered for products and services in the following categories: *Pharmaceuticals specific to aesthetic medicine (both prescription and non-prescriptions). *Equipment and devices that are designed for diagnosis and treatment of aesthetic issues and procedures. *Office equipment, record-keeping equipment, or services relating to the support of non-medical aspects of the practice of aesthetic medicine. *Scientific educational publications.
CRITERIA FOR ACCEPTANCE
Permission to exhibit may be granted to firms only if their proposed exhibit meets the following criteria: 1. The product or service relates specifically to the medical and scientific aspects of the practice of dermatology or dermatologic surgery; 2. The products or services to be displayed are safe when used in accordance with the instructions or recommendations of the applicant; 3. The products or services are capable of safely performing in accordance with the claims made by the applicant; 4. The products or services to be displayed contribute significantly to the educational goal of the seminar.
In keeping with the recommended safety precautions for lasers, the GLOBAL ACADEMY FOR MEDICAL EDUCATION OR SKIN DISEASE EDUCATION FOUNDATION has adopted the following policies for laser exhibitors in the exhibit area: mandatory and appropriate goggles, pipe and drape.
LIABILITY AND INDEMNIFICATION
The exhibitor assumes all responsibility for any and all loss, theft or damage to exhibitor's displays, equipment and other property while on hotel premises, and hereby waives any claim or demand it may have against The Grand Wailea Hotel or its affiliates arising from such loss, theft or damage. In addition, the exhibitor agrees to defend (if requested), indemnify and hold harmless Skin Disease Education Foundation and The Grand Wailea Hotel and their respective parent, subsidiary and other related or affiliated companies from and against any liabilities, obligations, claims, damages, suits, costs and expenses, including, without limitation, attorneys' fees and costs, arising from or in connection with the exhibitor's occupancy and use of the exhibition premises or any part thereof or any negligent act, error or omission of the exhibitor or its employees, subcontractors or agents." In case any part of the exhibition hall is destroyed or damaged so as to prevent the hotel from permitting an exhibitor to occupy assigned space during any part or the whole of the exhibition period, or in case occupation of assigned space during any part or the whole of the exposition period is prevented by strikes, Acts of God, national emergency or other cause beyond the control of the meeting organizers, then the exhibitor will be charged for space only for the period the space was or could have been occupied by exhibitor; and the exhibitor hereby waives any claim against the meeting organizers, its directors, officers, agents, or employees for losses or damages which may arise in consequence of such inability to occupy assigned space.
PAYMENT / DEPOSIT / REFUND
Payment must be submitted with the application for exhibit space. No application will be processed or space assigned until payment is received. Notification of an exhibitor’s decision to cancel must be mailed or faxed in writing on company letterhead to GLOBAL ACADEMY FOR MEDICAL EDUCATION OR SKIN DISEASE EDUCATION FOUNDATION. Full refunds less a $250 processing fee will be granted for cancellations received in writing to the GLOBAL ACADEMY FOR MEDICAL EDUCATION OR SKIN DISEASE EDUCATION FOUNDATION office prior to January 2, 2013. No refund will be granted for cancellations received on or after January 2, 2013, nor after the conference for no-shows. Some sponsors, depending on their level of sponsorship, will receive exhibit space at no charge.
Applications for exhibit space will be reviewed to determine whether they satisfy the criteria for acceptance. Also, please note the following: 1. Each applicant must supply specific information concerning the products or services to be displayed with the exhibit application. 2. When deemed necessary, we may request additional supporting data from the applicant.
STAFF AT EXHIBIT BOOTH
Each exhibiting company is entitled to two (2) representatives to staff the exhibit booth. They are entitled to attend the lectures, live surgical presentations and social functions. Additional staff beyond two (2) is required to pay a registration fee of $895 for each additional person.
SUBLETTING / SHARING OF SPACE
No part of any exhibit space may be reassigned, sublet or shared with any other party by that exhibitor.
WORKSHOPS / EDUCATIONAL PROGRAMS / SEMINARS
It is the policy of the GLOBAL ACADEMY FOR MEDICAL EDUCATION OR SKIN DISEASE EDUCATION FOUNDATION that scientific presentations such as lectures, presentations, seminars, workshops, or other types of educational programs sponsored by the exhibiting companies are not permitted immediately before or after the 37th Hawaii Dermatology Seminar unless authorized by the Co- Directors. Only those presentations, workshops, or symposia scheduled by the GLOBAL ACADEMY FOR MEDICAL EDUCATION OR SKIN DISEASE EDUCATION FOUNDATION are permitted.
Exhibitors are responsible for safeguarding their goods, materials, equipment, and exhibits at all times. The meeting organizers will be responsible for the loss of or damage to any property.
Shipping instructions will be mailed approximately 4 weeks before the start of the meeting
DEVIN GREGORIE firstname.lastname@example.org P(516) 381-8613 Fax 631 350 7251